Adding Slots

Add slots for students to sign up for from the My appointments page. You can add multiple sets of slots to one activity. For example, you can add slots for both the instructor and the TAs. When booking appointments, student will be able to identify which instructor or TA is assigned to the slot for which they are signing up.

Scheduler add slots image

You can add single slots or repeated slots at a time for repeating blocks of times.

Adding a Single Slot

  1. Click Add single slot on the My appointments page. The Add single slot page appears.

Scheduler add single slot screenshot

  1. Select the Date of the appointment from the drop-down lists.
  2. Enter the Duration of the slot in minutes.
  3. Scheduler will not create additional slots during times where you already have existing slots set up in the current or other courses. If you want to Ignore scheduling conflicts, click in the box to enable it. This is not recommended unless you are certain that you will be able to manage any overlapping appointments. Additionally, two or more scheduler activities in the same course will not recognize overlapping slots.
  4. Enter the Location of the appointment.
  5. Select the Instructor (or other role name you designated) who will be holding the appointment. You will have the option of selecting all Moodle users assigned to the role of Instructor and Non-editing.
  6. Select a date from the drop-down lists that you would like to begin to Display the appointment to students from. Prior to this date, students will not have the option to sign up for the session. The default is the current date.
  7. Check the Enable box to Email a reminder on a specific date, and select the date from the drop-down lists.
  8. If appropriate, enter a Comment that will appear in the What column of the Overview tab, which gives an overview of all appointments and what was discussed at each. This comment will also appear to the student after the session in addition to any other comments you make and the grade (where applicable).
  9. If you are creating the slot for (a) specific student(s), you can assign them directly into the appointment by selecting their name from the Student drop-down.
  10. To assign multiple students to the slot, click Add another student, and repeat the instructions in the previous step.

Adding Repeated Slots

You can add slots that repeat every week on the same day(s) and for the same times, or create multiple slots for one day.

  1. Click Add repeated slots on the My appointments page. The Add slots page appears.

Scheduler add repeated slots screenshot

  1. Select the Date of the first appointment slot from the drop-down lists.
  2. Select the date of the last day Repeat Time Slot Until from the drop-down lists.
  3. Select the day(s) on which slots will be created from the Add appointments on list.
  4. Select the Start time and End times of your availability from the drop-down lists.
  5. Leave Divide into slots to yes if you want the start and end time to be divided into equal time slots.

If you selected yes, enter the Duration of each appointment slot in minutes and the number of minutes between each appointment in the Break between slots box.

  1. Scheduler will not create overlapping slots during times you already have existing slots set up in the current or other courses. However, if you want to ignore any scheduling conflicts, select yes from the Force when overlap drop-down. 
  2. Allowing multiple students per slot is not the same as allowing groups to sign up for a slot. Select the number of students allowed to sign up for a single appointment at a time in the Maximum number of students per slot.
  3. Enter the Location of the appointment.
  4. Select the Instructor (or other role name you designated) who will be holding the appointment.
  5. Select when you want to Display appointments to student from the options in the drop-down list. Prior to the option selected, students will not have the option to sign up for the session. The default, now, enables students to see all available slots.
  6. Select when you want to Email a reminder for the appointment to students.
  7. Click Save changes to complete the process of adding the slots. The slots now appear on the My appointments page.