Adding and Editing Student Marks

Assignments Added to Gradebook Automatically

Grades for CourseSpaces activities that you have added through the Add an activity or resource link in your centre block, are automatically added to your gradebook. These include:

    • Assignment: Allows students to write text online and/or submit a file for grading. Instructors can give a grade, feedback, and even send files back to students in response to their submissions.
    • Discussion Forums (if graded)
    • Glossary (if graded)
    • Quiz

If you have assignments or activities that do not need to appear in your course centre block, but would like them in your CourseSpaces online gradebook so students can also view the results, you can add a grade item directly through the gradebook (see instructions at the very bottom of this page).

Adding Grades Manually

CourseSpaces provides multiple methods for manually entry of grades. Each method has its own set of advantages and disadvantages. Typically, it is recommended that assignments created within CourseSpaces are graded through the assignment itself (e.g. Method 3 below).

Method 1. Directly Through Gradebook

Entering Grades Directly into Grade Book

Grades are entered in the grade book itself using edit mode (Turn editing on).

  1. Access the grade book via the Grades link in the course Administration menu.
  2. Click Turn editing on to display the spreadsheet editor (located top right hand corner).
  3. Enter grades in the correct column (using the Tab key will take you to the next row).
  4. Click Save changes when finished. If you forget this step, none of your entries will be saved!


    • Decimal grades can be entered, example 85.6.
    • It is easy to move between many different assignments AND individuals on a single page.
    • It provides a "big picture" view of the impact of individual grades on course grades.
    • It is fast. You may tab to move to the next row/student.
    • It is easy to override an automatically calculated grade, example, a quiz or category total.
    • It is the only way to grade items that are not linked from the main course page.


    • All grades entered in spreadsheet mode are marked and considered as "overridden" grades. You can then no longer grade the assignment using any other technique (example: through the assignment link in the centre block of the course), which may cause some confusion with other actual "overridden" grades.
    • You can no longer apply the "Offset" function to a graded item.
    • It is difficult to provide meaningful feedback to each student.
    • There is no provision to view submitted work for online or uploaded assignments.
    • Assignment submission date, large photos and other details are not displayed.

Method 2. Quick Grading

Quick grade selectQuick grading is done through the assignment itself from the course centre block. Provides detail about submission date, files, etc. Easy to provide short written feedback. This method that makes it easier (than Direct Grading) to provide short feedback to students and view Notes students may have submitted with their assignments.

For further instructions, please see View and Grade Assignments.

  1. Click the assignment title on the course main page.
  2. Click View/grade all submissions.
  3. From Options at the bottom of the page, enable Quick grading by clicking on the check box.
  4. This changes the display slightly so you can now enter grades and write short comments to students.
  5. Once you have entered grades and feedback you must click Save all quick grading changes, otherwise you will lose all your entries.

Entering Grades Directly with Quick Grading


    • It is easy to correlate between the student and the grade being entered.
    • It displays submission detail summaries (photos, dates, link to submitted file) which are easily correlated with particular students.
    • Tabbing and typing in grades facilitates quick grade entry.
    • It is one option for grading a stack (physical or virtual) of the same assignment.


    • Very difficult to see exactly which student you are giving feedback to.
    • Does not allow for formatting or viewing of longer feedback.
    • Can involve lots of horizontal scrolling if attempting to provide feedback.

Method 3. Detailed Grading through the Assignment

A third method is to grade through the assignment itself from the course centre block (without using Quick grading). This provides the most detail about assignments and lets the grader view comments that a student may have submitted. It also provides the most detailed level of assignment grading. This method is similar to Quick Grading, but allows the marker to focus on an individual student.


  1. Click the assignment title on the course main page or from within the grade book.
  2. Click View/grade all submissions.
  3. Click the Pencil Icon in the Grade Column to enter the Individual Grading View (see screenshot below).


4. On the resulting page, use the input fields to provide a grade and, if applicable, any feedback (see screenshot below). 

The grading options available to an instructor depends on the settings chosen when the assignment was created (for example under Feedback types in the assignment settings). To learn how to grade directly through the assignment, please see View and Grade assignments.



5. When finished grading, be sure to scroll to the bottom of the individual grading page and click Save changes. Grades and feedback will be lost if they are not saved. Instructors also have the option to Save and show next which will save assigned grades and move to the next student. Simply clicking ‘next’ here will move to the next student without saving (see screenshot).


    • The focus is on an individual student (less chance of grading errors). 
    • The instructor may view comments submitted by each student.
    • A feedback file can be attached for the student. 
    • Written feedback may be longer, and it can be visually formatted.


    • Can be slower to grade lots of students as there is no quick tab sequence to provide a grade, feedback, and move to the next student’s submission – However, one is able to grade and move on to the next student via a ‘next’ button.

Method 4. Single View Grading

Single view allows a course instructor to view either all the grades of a single student or a single grade item for all students. Instructors can also enter or edit grades within this view.

  1. From the grade book, click Single view on the top banner beneath the export tab.
  2. Use one of the two drop-down menus to narrow display criteria - one can view all the grades of a single student or a single grade item for all students.
  3. To enter a Grade or Feedback, you must check the Override box beside the student or grade item.
  4. When the marking feilds become available, enter Grades and any Feedback.
  5. Be sure to click Save when finished.

All grades entered in Single View mode are marked and considered as "overridden" grades. You can then no longer grade the assignment using any other technique (example: through the assignment link in the centre block of the course), which may cause some confusion with other actual "overridden" grades.

Manual/Non-CourseSpaces Grade Items

If you wish to add non-CourseSpaces grades (example: students have completed a paper assignment/exam and you would like to add the marks to the gradebook) you can complete this task directly through the gradebook.

Manual Grade Item

Grade items can be created manually directly through the Setup tab in the gradebook – Within Setup, use the drop-down menu to select Categories and Items.

  1. Just click the Add grade item, and a new page appears.
  2. Once you add and save your selections, a grade item column will appear in the gradebook.
  3. Turn Editing on and you will be able to enter your marks.
  4. Remember to save all of your changes, otherwise they will be lost.